All portions of the Bid Forms and any documents required by the Supplemental Instructions to Bidders, must be properly completed, signed, and submitted with the bid. Failure to do so may result in the bid being deemed non-responsive by the City.
How and When to Deliver
Bids may be:
- submitted electronically
- mailed (only if specified in the bidding documents)
- delivered in person or by messenger (only if specified in the bidding documents)
Based on the instructions in the Invitation to Bidders and bidding documents:
- It is the bidder's responsibility alone to ensure that the bid is received at the place specified in the Invitation for Bids and bidding documents prior to the bid deadline.
- Any bids received after the exact time of the bid deadline will not be considered.
What Happens when a Bid is Received?
Bids that have been submitted in accordance with the requirements of the bid documents and have been received on or before the bid deadline will be opened by Purchasing and the initiating Department representative.
- Bids are received and opened in the Purchasing Division of the Finance Department
- Bids are received up to 2:00 PM on the date published in the bid documents. Late bids are not accepted. Allow ample time for delivery.
- PWC bids are opened by Purchasing and the initiating Department Representative at 2:00 pm on the date specified in the bid documents.
- All Intent to Awards are posted on our COF website once reviewed by the project manager. For PW Bids, a preliminary award is posted same day by 4:00pm. For Bids, an Intent to Award is posted 1-3 days from bid opening and for RFP's an Intent to Award is typically posted 2-4 weeks from opening.
Invalid Bid Formats
Oral, telephonic, facsimile, or telegraphic bids are invalid and will not be accepted.